In G.J. Software, several types of jobs cater to different client stages and scenarios. Understanding the differences between these job types is essential for efficient project management and accurate record-keeping. This article provides an overview of the main job types: Normal Job (not DPP), DPP Job, and Quick Job, explaining when and why each type is used.
Normal Job (not DPP)
A Normal Job, also known as a standard job, is the most common type of job used in G.J. Software. It is created automatically when a sale is successfully completed for a lead. This job type encompasses all the necessary details for constructing a house for a customer after signing the Authority to Proceed (ATP), quote, and collecting a deposit or preliminary works fee.
When to Use a Normal Job:
When a lead has been converted into a sale.
For full-scale jobs where all standard procedures and documentation are required.
To manage comprehensive job details including customer information, key dates, insurance details, RFQ information, draws, variations/change orders, communications, produced electronic documents for signing, maintenance/warranty tasks, and shared documents.
Why Use a Normal Job:
It ensures that all job information is systematically organised and easily accessible.
Facilitates thorough tracking from inception to completion.
Provides a structured framework for handling all aspects of a building job, ensuring compliance and consistency.
DPP Job
A DPP (Deposit Pending Preliminaries) Job is used to manage pre-contract tasks. These jobs enable franchises to perform necessary preliminary tasks before finalising a quote. The primary distinction is that a DPP job allows for the allocation of job expenses during the quoting stage. Expenditures from an initial deposit or preliminary works fee are required to arrive at the final quote number. Normal jobs are locked and do not permit further quoting. Conversely, DPP jobs enable continuous quoting until readiness for contract finalisation.
When to Use a DPP Job:
When a job is in the pre-contract stage and requires preliminary actions to be recorded in the system.
For projects where initial tasks such as site inspections, preliminary quotes, and initial customer communications need to be managed.
To track jobs that are pending contract finalisation and require further quoting.
Why Use a DPP Job:
It enables the tracking of preliminary activities separately from full-scale building activities.
Ensures that initial job details are accurately recorded and easily transitioned into a full job once the contract is signed.
Helps manage and document early-stage activities effectively.
Allows continued quoting and expense allocation during the quoting stage until the final quote is ready.
Quick Job
A Quick Job is used for specific scenarios where a full-scale job creation process is not necessary. This type of job is typically used for special cases such as spec homes, display homes, or Franchise Owner’s own homes.
When to Use a Quick Job:
For jobs that do not require the detailed procedures of a normal job.
In unique circumstances such as constructing spec homes (homes built for sale without a specific buyer), display homes (homes built to showcase potential features), or a Franchise Owner’s Own Home.
When a job needs to be set up quickly without going through the full job creation process.
Why Use a Quick Job:
It allows for a faster setup and management of specific types of building jobs.
Reduces the administrative burden for jobs that do not require comprehensive tracking and documentation.
Provides flexibility for managing non-standard building jobs efficiently.
By understanding these different job types and their appropriate use cases, you can ensure that each job is managed with the right level of detail and efficiency, optimising both time and resources in your project management processes within G.J. Software.